Medieval Society Constitution

Article I: The Organization

Article II: Purpose

Article III: Membership

Article IV: Duties of Membership

Article V: Dues

Article VI: Officers

Article VII: Duties of Officers

Article VIII: Removal and Replacement of Officers

Article IX: Governance

Article X: Meetings

Article XI: Amendments

Article I: The Organization

The name of the organization shall be the Medieval Society of Plymouth State College (Medieval Society)

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Article II: Purpose

The purpose of the Medieval Society is to learn about the Ancient and Medieval times and their impact on modern society. This shall be accomplished through field trips, workshops, lectures, films and other events.

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Article III: Membership

Section 1: Eligibility

Membership is limited to any and all full- or part-time students,

faculty, staff or alumni of Plymouth State College.

Section 2: Auxiliary Members

Auxiliary members are welcome at any and all general events held by the Medieval Society. They will, however, be required to pay their own fees, if any, at such events; they may purchase tickets ad other items through the Medieval Society for a discounted group rate, when applicable. Auxiliary members are not permitted to vote on any Medieval Society business. Their counsel, however, will be acknowledged.

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Article IV: Duties of the Membership

Section 1: Dues

All members of the Medieval Society are required to pay membership dues each semester (or annually) to receive full membership status for that semester (or year).

Section 2: Members in Good Standing

Members who have paid their dues, have attended the general meetings with regularity, and/or have remained well-informed about recent events with regard to the Medieval Society are considered Members in Good Standing.

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Article V: Dues

Dues shall be decided upon by the officers during their last meeting before summer break. Dues are to be collected only by the Chamberlain.

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Article VI: Officers

Section 1: Titles of the Officers

There shall be five permanent positions in the Medieval Society. The titles of the positions are Monarch, Chancellor, Chamberlain, Scribe and Amorer. Henceforth, the five elected officers shall be referred to collectively as the Officers.

Section 2: Eligibility

Eligibility for a position of Officer or Tailor is limited to Members in Good Standing of the Medieval Society. Only one elected position may be held at any time.

Section 3: Nominations

Nominations for Monarch, Chancellor, Chamberlain, Scribe and Armorer shall be taken at the meeting following the Medieval Forum at Plymouth State College.

Section 4: Voting

Voting shall take place at the second general meeting following the Medieval Forum and shall take place by written secret ballot. The victor is chosen by a simple majority of the votes. Should there be only one candidate for a position, the position shall be automatically given to that candidate on the night of the vote. The monarch shall vote after all votes are counted, should a deciding vote be necessary.

Section 5: Vacancy in an Officer Position

Should a vacancy occur between regular elections, the Medieval Society shall convene to elect a new officer.

Section 6: Terms of Office

Terms for the Officers shall be from their election into office through the end of the spring semester of the following academic year.

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Article VII: Duties of the Officers

Section 1: Duties of the Monarch

The Monarch is responsible for conducting all the meetings and events relating to the medieval Society unless another person has been designated by the Monarch to conduct the meeting or event; this includes assigned committees. The monarch is responsible to see that committees are working, and is an "ex-officio" member of all committees. The Monarch is to promote activities that the Medieval Society has voted to participate in, is sponsoring, or has an obligation to attend. The Monarch is responsible to attend and conduct the Officer's Meetings. The Monarch is also to set an example for leadership and conduct.

Section 2: Duties of the Chancellor

The Chancellor is second in command to the Monarch. As such, the Chancellor stands in the place of the Monarch at meetings where the Monarch is unable to attend, unless another member is selected to stand in the stead of the Monarch. The Chancellor is responsible for overseeing guest speakers and maintaining the voice-mail system with Telecom of Plymouth State (TOPS). The Chancellor is to attend and participate in Officer's meetings.

Section 3: Duties of the Chamberlain

The Chamberlain's primary duty is to provide a liason between the Medieval Society and the Student Accounting Department of Plymouth State College. The Chamberlain is also responsible for maintaining the finances of the Medieval Society. This includes, but is not limited to, collecting membership dues, arranging for reimbursement, depositing income, and attending budget allocations to present a budget. The Chamberlain is responsible for overseeing all Medieval Society fundraising events. The Chamberlain is also to attend and participate in Officer's Meetings.

Section 4: Duties of the Scribe

The Scribe is responsible for taking notes at every Medieval Society meeting and creating agendas for said meetings with the help of the other Officers. The Scribe is to attend, participate in and take notes at Officer's meetings. The Scribe is responsible for collecting mail from the mailbox and for writing and sending thank-you notes. The Scribe is to keep records of membership, with the help of the Treasurer, and attendance. The Scribe is to handle publicity and is to keep members aware of upcoming events and responsibilities through the use of the Medieval Society's OZ account. The Scribe is also responsible for upkeep of the GOPHER board.

Section 5: Duties of the Armorer

The Armorer is responsible for the keeping of the chainmail and the leadership of chainmail workshops.

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Article VIII: Removal and Replacement of Officers

Section 1: Resignation

Any officer may choose to resign from office should they find themselves unable to perform their duties to the Medieval Society. A letter of resignation from the resigning officer shall be submitted to the remaining officers.

Section 2: Request for Resignation

Should an officer be found to be lacking in their duties by the other officers or by the Medieval Society as a whole, a written warning shall be issued to the officer. This warning shall outline the duties in which the officer has been found lacking. Should the officer in question be found lacking in their duties after the warning has been issued, the officer may be requested to leave office.

Section 3: Impeachment from Office

Should an officer, having been issued a warning and having failed to reconcile their differences, not wish to resign upon request, a date of impeachment vote shall be announced to all members of the Medieval Society. The meeting on this date shall be reserved exclusively for the debate and vote of the impeachment. The following procedure shall be used.

The meeting is brought to order and the movement for impeachment is formally announced. The Medieval Society and/or the Officers may state their position(s). The Officer in question may state their position. The floor is opened for a general debate on the impeachment of the officer in question. A vote shall be taken by secret ballot. If at least two-thirds of the members attending this meeting register a vote in favor of the impeachment of the officer in question, the officer is officially removed of all rights and responsibilities inherent to the office. They are thereafter considered a member of the Medieval Society, receiving all rights and responsibilities thereof. If a two-thirds majority vote registers against impeachment, the officer in question retains all rights and responsibilities to the Medieval Society incumbent upon their office.

Section 4: Replacement of Officers

In the event of a vacancy in any office of the Medieval Society, nominations to fill the vacant office shall be taken at the first general meeting following the announcement of the vacancy. Elections shall be held as part of the next general meeting. A simple majority of the votes cast is needed to instate a new officer, and their official rights and duties shall begin following their installment. Any officer whose tenure began after regular elections as the result of a vacancy shall complete their term in office at the end of the spring semester of the present academic year, when elections shall again proceed as outlined in Article V, Section 4.

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Article IX: Governance

The Medieval Society shall use Robert's Rules of Order, Revised when conducting official business. The Scribe shall keep a copy of these rules on hand at all regular meetings.

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Article X: Meetings

General meetings shall be held at a time chosen at the beginning of each semester by the Officers on the campus of Plymouth State University. Officer's meetings shall be held at least on a monthly basis.

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Article XI: Amendments

This constitution may be amended by a two-thirds majority vote of the members present at a general meeting, provided that the set time and purpose of the meeting has been previously announced to all members of the Medieval Society. Any proposed amendment must follow the process outlined below.

An informal suggestion or proposal for the amendment must be submitted by a Member in Good Standing for consideration by the Officers. The Officers have thirty days in which to submit a written proposal to the general membership of the Medieval Society and hold a vote for the ratification of the proposed amendment.

If the amendment fails to gain a two-thirds majority vote in favor of it, the amendment is considered lost. Approved amendments must be submitted by the Officers to the Judiciary Committee of the Student Senate of Plymouth State University for Senate approval.

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